Compliance Checklist
for the Ceramic Sector in Bangladesh


Legal Documents :

  1. 1. Factory License
  2. 2. Fire License
  3. 3. Trade License
  4. 4. ERC & IRC
  5. 5. Generator Weaver
  6. 6. Environmental Clearance Certificate
  7. 7. Building Construction Approval
  8. 8. Floor/ Machine Layout Approval
  9. 9. Group Insurance
  10. 10. Association Membership

Test / Contracts Reports:

  1. 1. Raw Materials Test Report
  2. 2. Finished Products Test Report
  3. 3. Drinking Water Test Report
  4. 4. Waste Water Test Report
  5. 5. Air Emission Test Report
  6. 6. Noise Level Assessment Report
  7. 7. Medical Agreement/ Contracts
  8. 8. Waste Disposal Agreement
  9. 9. Transport Contract/ Agreement
  10. 10. Accident Report

Labor Documents (Under the Labour Law 2006 & Labour Rules 2015):

  1. 1. Personal Files
    1. i) Age Verification document
    2. ii) Electrician (including their Certificates)
    3. iii) Doctor's
    4. iv) Childcare Attendee
    5. v) Welfare
    6. vi) Nurse
    7. vii) Security Guard
  2. 2. Service Book
  3. 3. ID Card
  4. 4. Resign Benefit File Check
  5. 5. Maternity Register
  6. 6. Maternity Benefit File Check
  7. 7. Service Benefit File Check
  8. 8. Annual / Earn Leave File Check
  9. 9. Workers Handbook
  10. 10. Yearly Holiday List & Notice File
  11. 11. Leave Register
  12. 12. Final Settlement Record Review
  13. 13. PC (Participation Committee)/ WWA
    1. i) Formation Procedure
    2. ii) Committee Formation
    3. iii) Meeting Minutes
  14. 14. Health and Safety Committee Meeting Minutes

Facility Information :

  1. 1. Factory Profile
  2. 2. All Policies
    1. i) Facility Code of Conduct
    2. ii) Salary Policy
    3. iii) Freedom of Association Policy
    4. iv) Medical, Health and Safety Policy
    5. v) Emergency Procedure / Policy
    6. vi) Recruitment Policy
    7. vii) Child Labor Policy
    8. viii) Maternity Benefit and Leave Policy
    9. ix) Risk Management System
    10. x) Social Management System / Policy
    11. xi) Leave Policy
    12. xii) Fair Treatment Policy and Procedure
    13. xiii) Anti-Bribery and Corruption Policy
    14. xiv) Principles / Policy of HIV/AIDS
    15. xv) Anti-Discrimination Policy
    16. xvi) Anti-Harassment Policy / Sexual Harassment, Racial Harassment or Bullying Policy
    17. xvii) Fire Safety & Evacuation Policy
    18. xviii) Environmental Policy
    19. xix) Hazardous waste disposal unit license & manifest for hazardous waste disposal
    20. xx) Wastage Management Policy
    21. xxi) Business Ethics Policy
    22. xxii) Meeting records and minutes of environmental, health & safety committee (if any)
  3. 3. Machinery List
  4. 4. Personal Protective Equipment (PPE) Inventory
  5. 5. First Aid Box Number and Kit List
  6. 6. Fire Equipment List (Fire Extinguishers, Fire Hoses, Smoke Detectors, Fire Alarm)
  7. 7. Chemical List and MSDS for each Chemical
  8. 8. Transportation Worker List
  9. 9. BSCI/WRAP Certification Status (if any)
  10. 10. Audit day's Attendance
  11. 11. List of Toilets (Male & Female)
  12. 12. Number of Security Guards
  13. 13. Canteen / Dining (Capacity)
  14. 14. Medical Room
  15. 15. Child/ Day Care Room
  16. 16. Building Description and Covered Area

Different Registers :

  1. 1. Attendance Register Review
  2. 2. Accident/Injury Register
  3. 3. Fire Drill Register
  4. 4. Generator Maintenance
  5. 5. Machineries Maintenance
  6. 6. Electrical Maintenance
  7. 7. Fire Fighting Equipment Maintenance
  8. 8. Analytical / Assessment Report of different diseases and injuries and Actions against them.
  9. 9. Internal Social Audit Record / Report
  10. 10. Toilet Cleaning Register
  11. 11. All Kind of Training & Effectiveness Documents (as per requirement):
    1. i. Orientation Training
    2. ii. Training in the Standard for forced labor, Child Labor, Discrimination, Harassment & Abuse
    3. iii. Health & Safety ( First Aid, PPE, Chemical, Electrical, Mechanical etc)
    4. iv. Fire Fighting / Drill
    5. v. Training on behavior, anti-corruption
  12. 12. Meeting Minutes with Stakeholders
  13. 13. Production Record Review
  14. 14. Record of local community services and/or collaboration project with Non-Profit Organization (NGO) and sectors Association
  15. 15. Award by Government on corporate responsibility achievement

Working Hour & Wages :

  1. 1. Job Card (as per Client / audit requirement)
  2. 2. Salary Sheet (as per requirement)
  3. 3. Overtime Payment Record Review
  4. 4. Pay slip Review
  5. 5. Minimum Salary and Salary Grade

Different Registers :

  1. 1. Two Festival Bonuses
  2. 2. Monthly Attendance Bonus
  3. 3. Free Transportation
  4. 4. Heat Allowance, Night Shift Allowance, Machine Allowance, Heavy Duty Allowance
  5. 5. Provident Fund
  6. 6. Gratuity